How etouches Supports Event Program Management
Event Program Management capabilities are delivered by multiple etouches applications.
Overview of Event Program Management Capabilities
- ePlanning lets you build a detailed event proposal for sponsor review and the creation of RFP's
- eBudget allows you to create the event budget, track it and manage it
- eProject helps you stay in control with a detailed task schedule and team responsibilties
- eScheduler lets you schedule rooms and other critical resources
- eSeating helps you build table and seating plans
- eWiki keeps you on the same page with your event team
Other etouches Capabilities
etouches layered approach allows you to access just the capabilities that you need, cutting the time it takes to make you productive and successful. Other etouches application layers are:
Event Program Management Challenges
Your meetings and events are getting bigger, the event team is expanding and your budget is higher than before. How can you be sure that you can bring the event in on time, on budget and meet the expectations of your sponsors?
Creating an Event Proposal
At the beginning, everyone has their own concept of what the event will look like. How do you build a common understanding of the goals and target audience? Without it, getting approval from sponsors and realistic RFP responses from properties can be problematic.
Managing the Event Budget
You only have so much money to spend and you have to make it go as far as possible. How do you allocate it across the different spend categories? How do you know if vendor quotes are affordable? How can you protect your sponsors against a loss?
Project Managing the Event
On any given day, there are tens of things that need to get done. How do you make sure that your team is focused on the critical tasks? How do you know what’s been completed and what’s at risk?
Scheduling Rooms and Resources
Your goal is to make best use of the space and resources that you have available. How do you make sure that all of your rooms are set up properly and the correct equipment is available on time?
Room Layouts and Seating Plans
Getting the table arrangement and the seating plan right can be critical for many meetings and banquets. How do you make sure you have the right people in the right places?
Event Team Communications
Things are changing every day. How can you stay in constant touch with your event team, making sure that they are all up to date and on the same page?