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  • venue sourcing (RFP)

    Find and book venues for your events

    The etouches venue sourcing solution enables meeting and event planners to search and compare more than 225,000 venues globally. Users can easily create RFPs, qualify, and contract event venues all within the platform. But there’s much more that goes into booking meetings and events.

    Our venue sourcing solution is different than other online eRFP tools. It takes planners beyond the eRFP and helps manage the most tedious parts of the booking process. The solution captures all the communications and negotiations, automating many of the manual tasks associated with sourcing meetings. It collects all of the key data automatically and simplifies the process of booking meetings.

clients using etouches testimonial from Fran Rickenbach

etouches handles complex registrations elegantly! We have clients with very complicated event structures - one has more than 300 separate events from which a registrant can choose ... Management Excellence, Inc
  • venue sourcing (RFP) product tour

  • Detailed features for venue sourcing (RFP)

    • ad-free search engine with access to 225,000 venues worldwide
    • comprehensive RFP tool to help you build RFPs in minutes
    • user-friendly RFP dashboard
    • receive complete bids – usually the same day
    • easily share customized bid summary with decision makers
    • powerful Negotiation Engine capture all communication and bid updates in one place
    • easy reporting with visualized data
    • integration with registration module to sync agenda and venue details

    before the event

    • Request venues, rates and rooms
    • Receive notifications of edits to the RFP request
    • Generate RFPs to be sent directly to selected vendors and venues

    after the event

    in between events

    • Clone your set-up to re-use it for similar events
    Note: venue sourcing (RFP) is available as part of the plus package.

How to buy etouches event management software?

All the above modules can be purchased from 3 packages. You don’t pay by module for core and pro, only your price per registration will change ( and decrease with committed volumes ) you have access to all modules included in the package. plus+ modules can be purchased individually. Visit package and pricing page for more information.

core

the event essentials

Market (emailing and website creation), manage (event registration) and audit (create and send live surveys).

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pro

the event power suite

Includes the core package and pro features like timeline and schedule management, seating, social matchmaking, and exhibitor floor plans.

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plus+

value added add-ons

The plus package includes add-on options to the quad or pro packages. Products, services and integrations connect technology.

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let’s get you started

From event registration and logistics, to event promotion and analytics, etouches enhances team collaboration with a single online platform.

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Platform modules

venue sourcing (RFP)

venue sourcing (RFP)
Find venues for your events and get quotes.

eRFP is an add-on plus+ product to either quad or pro solutions. eRFP allows meeting planners to electronically automate the RFP process of soliciting, qualifying, selecting, and communicating with travel and hospitality vendors from initial inquiry to contact. etouches partners with Meetingselect

to give event and travel professionals the ability to handle every step of the meeting process from searching for venues, online registration, onsite check-in, and post-event evaluations.

Virtual tour: watch the eRFP video
What to love

Request venues, rates and rooms with a database of 72,000 hotels worldwide. Receive notifications of edits to the RFP request. Generate RFPs to be sent directly to selected vendors and venues.

How it’s priced

eRFP module is a plus+ product add-on to either the quad or pro package. Pricing includes activation, web-based live training, 24/7 technical support, and access to the client support portal featuring live chat.

About eRFP partners
our partners represent the leading hospitality solutions providers connecting corporations, hotels, serviced apartments and travel intermediaries in the largest online global hospitality marketplace.
About Meetingselect

Meetingselect automates cost and time consuming elements of meeting management from planning a meeting to sourcing venues to analyzing reports and measuring savings. With the use of the selfbooking tool for meetings and group reservations, meeting planners and purchasers can source hotels and meeting venues worldwide.