venue sourcing for 3rd party planners
strategic sourcing for your events
etouches venue sourcing was created just for third-party planners with features to enable more collaboration with customers.
The solution tracks all the back-and-forth communications, captures negotiations and bid evolution, and automates many of the manual tasks associated with sourcing meetings. A central RFP dashboard makes it easy to manage multiple meetings with multiple customers. It also collects key data automatically and provides easy reporting for comprehensive insights into spend and savings.
Detailed features for venue sourcing for 3rd party planners
- Simple RFP creation – 92% hotel response rate
- Manage multiple meetings/multiple customers from a single RFP dashboard
- Interactive bid summary to easily manage proposals, customer changes, and hotel communications
- No more spreadsheets; share customized bid summary with customer, via link
- Negotiation Tracker™: technology that captures bid evolution, negotiations, and contracts
- iSite™: Technology to enable client access to view venue responses in real time, 24/7 without buying another license
- Capture all meeting costs and in-depth savings by customer
- Easily manage client and sales people commission splits
- Team management capabilities
- Business analytics – forecast commission income, cash flow, and payment time frame
- integration with registration module to sync agenda and venue details
before the event
- Request venues, rates and rooms
- Receive notifications of edits to the RFP request
- Generate RFPs to be sent directly to selected vendors and venues
during the event
after the event
in between events
Note: venue sourcing for 3rd party planners is available as part of the plus package.
- Clone your set-up to re-use it for similar events
How to buy etouches event management software?
All the above modules can be purchased from 3 packages. You don’t pay by module for core and pro, only your price per registration will change ( and decrease with committed volumes ) you have access to all modules included in the package. plus+ modules can be purchased individually. Visit package and pricing page for more information.
corethe event essentials
Market (emailing and website creation), manage (event registration) and audit (create and send live surveys).explore »
prothe event power suite
Includes the core package and pro features like timeline and schedule management, seating, social matchmaking, and exhibitor floor plans.explore »
plus+value added add-ons
The plus package includes add-on options to the quad or pro packages. Products, services and integrations connect technology.explore »
let’s get you started
From event registration and logistics, to event promotion and analytics, etouches enhances team collaboration with a single online platform.request a demo »