Strategic Venue Sourcing and Selection
Gain visibility into Meeting and Event spend
Strategic sourcing begins with centralizing data on meetings of all sizes across the organization. There’s no need to centralize teams, just the technology used to standardize processes to capture key data on meetings and events. etouches venue sourcing is intuitive and requires little to no training. Begin centralizing your meetings data to gain visibility and leverage your total spend to drive significant cost savings immediately. This event vendor management and strategic venue selection module will ensure success for not only your upcoming event, but the next five down the road.
Feel confidence in your upcoming venue hunt. Our user-friendly design helps planners easily manage event venue selection. Take tedious roadblocks out of the equation and streamline your venue sourcing with our interactive venue map, essential bidding system, concession planning, ranking capabilities, and more. Strengthen your event venue selection negotiation power with our amazing software.
We offer lightning-quick booking. Your eRFP is created in just minutes and provides every critical venue detail you didn’t even know you needed. Our venue sourcing solution takes planners beyond the electronic request for proposal (eRFP) and helps manage the most tedious parts of the booking process. Our venue sourcing module even primes users for future victories with competition tracking. This sophisticated bidding engine and communication tracker dramatically improves event vendor management.
- Manages RFPs from start to finish
- Aggregates and compiles bids
- Manages communications
- Tracks the bid history & concessions
- Stores all the back-and-forth with venues
- Strategic event vendor management: we store all dialogue with the venue
- Leverage future venue sourcing negotiations
Detailed features for Strategic Venue Sourcing and Selection
- ad-free search engine with access to 225,000 venues worldwide
- comprehensive RFP tool to help you build RFPs in minutes and expedite event venue selection.
- user-friendly RFP dashboard
- receive complete bids – in under a day
- easily share customized bid summaries with decision makers
- powerful Negotiation Engine captures all communication and bid updates in one place, greatly enhancing vendor management
- easy reporting with visualized data
- integration with meeting registration, enterprise calendar and attendee registration.
Before the event
- Request venues, rates and rooms
- Receive notifications of edits to the RFP request
- Powerful event vendor management: generate RFPs to be sent directly to selected vendors and venues
In between events
- Clone your set-up to re-use it for similar events
How to buy etouches meetings & event management software?
You don't pay by module for Essentials and Professional packages, only your price per registration will change (and decrease with committed volumes) you have access to all modules included in the package. Additional + modules can be purchased individually. Visit our package and pricing page for more information.
Create and run events with ease using essential event management tools including email marketing, websites, registration and surveys.explore
Everything for the
Includes the Essentials package pluys a robust Professional package for venue sourcing, meetings management and budgetting.explore
Get it all
Includes the Professional package plus premium features like timeline and schedule management, seating, social matchmaking and exhibitor floor plans.explore
let’s get you started
From event registration and logistics, to event promotion and analytics, etouches enhances team collaboration with a single online platform.request a demo »